AlfaGateThe morning shift signs in
Guards mark attendance against a roster the committee set. No paper register, no arguments about who was on duty.
Guard operations
NEW Meter-photo proof on every water bill
Run your society
Run your society
like it's audited.
Gate security, maintenance billing, complaints and payments — on real double-entry accounting your committee can defend at the AGM. Built for Indian housing societies.
Free 30-day pilot · No card · Your data stays exportable
Collection0%
Open issues0
Visitors0
S
Swiggy · Delivery
AWAITING
Gate 1 · for A-101
Decline
Approve
✓
₹7,000 collectedA-101 · Parking, yearly
Built on ERPNextReal double-entry books, not a spreadsheet with totals.
0Modules, one login
0Rupee-native, GST-aware
0Apps — Android & iOS
0Export your data anytime
How it works
A day in your society, end to end.
Not a feature list — the actual day your guards, residents and committee already live. AlfaGate just records it, and keeps the money side honest.
A delivery reaches the gate
The rider scans the gate QR and requests entry. A-101 approves from the phone. Only then can the guard check them in.
Visitor managementWater meters get read
The reading is captured with a photo of the dial. When a resident disputes the bill, you show the meter — not your word against theirs.
Meter readingsA lift complaint is raised
It's logged against an SLA and escalates on its own if nobody acts. The committee sees what's ageing, not what's shouted loudest.
ComplaintsThe clubhouse is booked
A resident books Saturday evening, pays the amenity charge, and the slot is gone from everyone else's calendar.
AmenitiesA car parks in the wrong slot
The guard logs a violation against the vehicle. The fine becomes an invoice on the right flat — automatically.
ParkingBills go out. Books stay clean.
One run raises every maintenance invoice, applies late-payment interest, and posts to the ledger. Residents pay by UPI; you verify and reconcile.
Billing & paymentsEverything, one login
Thirteen modules that already talk to each other.
Not bolted-together apps. A violation becomes an invoice; an invoice becomes a ledger entry; a ledger entry shows up in the AGM report.
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Gate & visitors
QR gate passes, resident approval, expected visitors, and a check-in only an authenticated guard can complete.
₹
Maintenance billing
Billing cycles, per-flat or per-sq-ft rules, one-off charges, and automatic late-payment interest.
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Water, gas & electricity
Meter readings with photo proof, reviewed rates, and consumption billed straight onto the invoice.
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Payments & reconciliation
UPI and bank transfer with proof upload, committee verification, and receipts against the right flat.
✱
Complaints
Categories, SLAs, auto-escalation and a history nobody can quietly edit.
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Amenities
Clubhouse, courts and halls with booking rules, charges and cancellation windows.
⊞
Parking
Slot allocation by flat and vehicle, recurring charges, and violations that bill themselves.
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Notices & polls
Targeted notices, campaigns and surveys — with read receipts, so "I never saw it" ends.
☖
Domestic help & staff
Verified helpers, entry records and attendance across the flats they work in.
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Security operations
Guards, shifts, patrol attendance and incident reports with follow-through.
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Committee & events
Members, tenures, society events and contribution collection for each one.
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Reports & ledger
Collections, outstanding, income vs expense and a society ledger statement your auditor recognises.
Built for everyone at the gate
Three very different people. One system.
For the committee
- Books that survive an audit
- Approve bill runs before they go out
- See what's outstanding, by flat
- Decisions with a paper trail
- Hand over cleanly at election time
For residents
- Approve visitors from anywhere
- Bills with the meter photo attached
- Pay by UPI, keep the receipt
- Raise a complaint and track it
- Book the clubhouse in seconds
For guards
- One screen at the gate
- Verify before anyone walks in
- Log incidents as they happen
- Capture meter readings on rounds
- Works on the phone in hand
In every pocket
The society, on the phone everyone already carries.
Residents approve visitors and pay bills. Guards verify entries and read meters. Committee members approve a bill run from the car. Same data, instantly.
GREEN MEADOWS CHSGood morning, Maya
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Swiggy at Gate 1Tap to approve
NEW₹
August maintenance₹3,500 · due 10 Sep
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Water bill50 units · photo attached
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ClubhouseSat 6–9 PM confirmed
✱
Lift complaintIn progress · 2 days
Why committees trust it
Because the money side is the hard part.
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Real accounting underneath
Every invoice and receipt posts to double-entry books on ERPNext. Your auditor gets a ledger, not a list of payments.
⚿
One society cannot see another
Each society is its own accounting entity, enforced on the server. Not a filter in the interface that someone could get around.
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Proof attached to the bill
Meter photos and supporting documents ride with the invoice, so a disputed reading is settled by looking at it.
⇪
Your data, exportable
Export residents, invoices and ledgers whenever you want. Committees change; your records shouldn't be held hostage.
₹
Built for Indian societies
Rupee-native, GST and HSN aware, owner-versus-tenant billing rules, and managing-committee approvals.
◷
Nothing bills silently
Bill runs are drafted for review and issued only when a human approves. Automation prepares; people decide.
From the committee room
What societies say.
Placeholder — to be replaced with real customer quotes"The AGM used to be two hours of arguing about water bills. Now we open the photo and move on."
"Collection went from chasing people on WhatsApp to a dashboard. We know exactly who owes what."
"Our guards took two days to learn it. Visitors are approved before they reach the lift now."
Questions
What committees ask us first.
How long does it take to move our society across?
Most societies are live within a week. You send flats, residents and outstanding dues in a spreadsheet; we import and reconcile the opening balances with your treasurer before anything goes out to residents.
What happens to our existing accounts?
They come with you as opening balances. AlfaGate runs on ERPNext, so from day one you have proper double-entry books — and you can export them at any point.
Do residents have to install an app?
It helps, but no. Everything works in a browser, and gate approvals reach residents on their phone either way. The apps are on Google Play and the App Store.
Can the committee change without losing access?
Yes. Access is by role, not by person. When the committee changes, you reassign roles — history, decisions and books stay exactly where they are.
Is our society's data separated from other societies?
Completely. Each society is its own accounting entity and every request is checked against it on the server, so one society's admin can never read another's data.
What does it cost?
Pricing is per flat per month and scales down with size. Start with a free 30-day pilot on your real data — tell us your flat count in the form below and we'll send exact numbers.
Talk to us
See it on your own society's data.
Tell us a little about your society. We'll set up a walkthrough with your actual flats and dues — not a canned demo.
- A 30-minute walkthrough, no slides
- Free 30-day pilot on real data
- We migrate your opening balances
- No card, no lock-in
✓
Thanks — we've got it.
Someone from AlfaGate will call you within one working day to set up the walkthrough.
Your next AGM could be a short one.
Move your society onto books it can defend, a gate it can trust, and bills nobody argues with.